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Frequently Asked Questions

Where are you located?
Records and Information Management is located at 440 South 8th Street, K-Street Complex, Suite 110.
Who can use Records & Information Management Services?
Any government entity.
How do I decide whether to have my records stored, scanned, or microfilmed?
This decision is based on the required retention of the record, the frequency of retrieval, and the risk in case of disaster. Our office provides consultation to aid in making this decision.
How long do I need to keep my records?
A records retention schedule will tell you the specific time-line for keeping particular records. If you do not currently have a retention schedule for your records, we can help you design one.
What is a record?
As defined by Nebraska state statute: Any book, document, paper, photograph, microfilm, sound recording, magnetic storage medium, optical storage medium, or other material regardless of physical form or characteristics created or received pursuant to law, charter, or ordinance or in connection with any other activity relating to or having an effect upon the transaction of public business.
What is NOT a record?
NONRECORD MATERIAL as defined by the Rules and Regulations of the State Records Administratorís Rule 430 NAC 5,004 includes:
  • Library or museum material made or acquired and preserved solely for reference or exhibition purposes
  • Extra copies of documents preserved only for convenience or reference
  • Stocks of publications, reproduced documents, or other printed material preserved for supply purposes
  • Extra copies of circulated materials of which official copies have been retained for purposes of record
  • Reading files for follow-up correspondence copies
  • Identical or carbon copies of documents maintained in the same file, including any method of duplication
  • Draft copies or work copies of documents for which the final version has been completed
  • Letters of transmittal that add nothing to the transmitted information
  • Interoffice memoranda
  • Shorthand notes, stenotype tapes, or sound records after they have been transcribed
  • Internal housekeeping materials
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